The Management Board of AS “Amber Latvijas balzams”, registration number: 40003031873, legal address: Aleksandra Čaka iela 160, Riga, LV-1012, Latvia (hereinafter – the “Company”), hereby convenes and announces that the Extraordinary General Meeting of Shareholders of the Company will take place on 1 October 2024 at 13:00 at the premises of the Company at Aleksandra Čaka iela 160, Riga, LV-1012, Latvia and using electronic means of communication.
The agenda:
- Amendments to the Articles of Association.
- Election of the Supervisory Council and setting of remuneration to the Supervisory Council.
- Election of the Audit Committee and setting of remuneration to the Audit Committee.
- Approval of the renumeration policy.
The Management Board of the Company will provide the shareholders with the possibility to vote before the meeting and to connect to the meeting remotely, without physical attendance.
The record date for shareholders’ participation at the Extraordinary Meeting of shareholders of the Company is 23 September 2024. Only the persons who are shareholders on the record date with the number of shares held by them on the record date are authorized to participate in the Extraordinary General Meeting of shareholders of the Company on 1 October 2024 as well as to vote in writing before the shareholders’ meeting.
Shareholders have a right to participate in the meeting (including filling and submitting the voting before the meeting) in person or by mediation of their legal representatives or authorized persons. If the shareholder is represented by the authorized person, the power of attorney should be attached to the voting or the application form but legal representatives should attach to the voting or the application form the document proofing representation rights. The power of attorneys issued by natural persons should be notarised. The form of a written power of attorney is available on website the Company – amberlb.lv, on website of the Central Storage of Regulated Information – https://csri.investinfo.lv/en/ and website of joint stock company Nasdaq Riga – http://www.nasdaqbaltic.com.
Voting prior to the meeting
Shareholders are invited to exercise their rights to vote in writing before the shareholders’ meeting by sending a vote signed with a secure electronic signature to the e-mail: office.LB@amberbev.com or signed in paper form by post to the legal address of the Company at Aleksandra Čaka iela 160, Riga, LV-1012, Latvia.
The required voting form will be available on the Company webpage at amberlb.lv, on website of the central storage of regulated information https://csri.investinfo.lv/en/ as well as on AS “Nasdaq Riga” webpage at www.nasdaqbaltic.com. Such a vote will be considered if received by 30 September 2024 (including). The voting form will be published together with the draft resolutions of the meeting.
Shareholders who voted before the meeting will be considered present at the meeting. A shareholder who has voted before the shareholders’ meeting ask the Company to confirm the receipt of the vote. The Company shall send a confirmation to the shareholder immediately upon receipt of the shareholder’s vote.
Participation and voting at the meeting
The registration and identification of shareholders will take place in the following order:
- The shareholder must send the application form signed with a secure electronic signature to the e-mail address: office.LB@amberbev.com or a signed in paper form by post to the legal address of the Company Aleksandra Čaka iela 160, Riga, LV-1012, Latvia, by 27 September 2024 at 17:00. If the shareholder wants to participate in the meeting remotely a copy of shareholder’s (or representative’s) identification document together with contacts (phone number and e-mail) should be attached to the application form in order to carry out identification of the shareholder.
- Shareholders applied for participation in the meeting remotely will receive an individual connection link to the meeting by indicated e-mail until 1 October 2024, 12:00 pm.
- Shareholders who have applied for participation in the meeting remotely using the link provided must join the meeting from 12:00 to 12:45 and be prepared to present a personal identification document to carry out the video identification.
- The video and audio streaming of the meeting and the video identification process could be recorded.
- The registration of shareholders who have applied for participation in the meeting in a presence will take place on the day of the shareholders’ meeting on 1 October 2024 from 12:00 to 12:45 at the meeting venue. Shareholders or their representatives should present passport or other identification document upon registration.
The shareholders representing at least one-twentieth of the company’s share capital, have the right to request the Management Board to include additional points on the agenda of the meeting no later than by 16 September 2024 (including). Shareholders representing at least one-twentieth of the company’s share capital have the right to submit draft decisions on the issues included in the agenda of the meeting no later than by 24 September 2024 (including). If a shareholder submits a written request to the Management Board no later than by 24 September 2024 (including), the Management Board will provide all the requested information on the issues included in the agenda no later than on 27 September 2024. All the above mentioned correspondence should be sent to the e-mail address: office.LB@amberbev.com signed with a safe electronic signature or by post to the legal address of the Company at Aleksandra Čaka iela 160, Riga, LV-1012, Latvia.
The draft resolutions, the amendments to the articles of association, voting form, authorization form and application form are attached to this announcement.
Information on the shareholders’ meeting is also available on the website of AS “Amber Latvijas balzams” at amberlb.lv and on the website of AS Nasdaq Riga at www.nasdaqbaltic.com. The total amount of shares and the total amount of the shares with voting rights of the Company is ir 7 496 900.
Annexes:
1) The draft resolutions;
2) The voting form;
3) The authorization form;
4) The application form.
5) Management board remuneration policy.
6) Supervisory board remuneration policy.